What You Should Look for When Booking Your Next Meeting Space

So many corporate venues seem to be outdated, uncomfortable or completely void of personality – but it doesn’t have to be this way! It’s worth taking a little extra time to find a modern venue with the facilities you really need. From team building exercises to panel interviews, here’s what to look for when booking your next meeting space in Melbourne or Brisbane.


  • Reliable WiFi

Forget fiddling around with a temperamental or flimsy internet connection in the middle of a board meeting. Any conference room should have stable WiFi that’s easy to connect to and won’t drop out at crucial moments. Stability is going to be key for showing videos and other data-heavy media.


  • The technology you need

Need a projector, smart TV, microphone or conference call setup? Before booking your meeting room in the city, ask if the venue has the audio visual equipment and technology you’ll require – and that this will be set up and ready for you to use. Nobody wants to have to call in the IT guy at the last minute.


  • The space and services for breaks

Not many of us can stay perfectly focused for eight hours straight, and taking regular breaks is great for both concentration and networking. Ensure your booked meeting rooms have a garden or courtyard area where people can take a breather, as well as delicious catering options for coffee and lunch breaks.


  • A great location close to transport and parking

The last thing you want is for a client to arrive to your meeting frazzled because they couldn’t find a parking spot. Search for a central meeting venue close to transport options and free or paid parking. If participants are travelling to the city, ensure there are also quality Melbourne hotels or serviced apartments close by.


  • A welcoming atmosphere

A conference room needn’t consist of four stark walls and hard plastic chairs. Search for meeting room hire in Melbourne and Brisbane that offers comfortable furniture, modern styling and a sense of overall quality that will reflect well on your organisation. Thoughtful interior design can set everyone at ease and make for a more productive meeting.


  • Great value

Meetings are often intended to either boost productivity or minimise costs, and finding great value in your conference venues will support these objectives. Better still, by finding an affordable meeting venue you’ll be able to organise meetings regularly and/or at the last minute.


For stylish meeting room hire as well as Brisbane and Melbourne accommodation, consider Punthill Apartment Hotels. Our dedicated events teams are available to arrange the perfect business spaces for you at our Dandenong, Essendon, Knox, Little Bourke, South Yarra Grand and Williamstown locations, as well as the Brisbane CBD.